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Petitions

There are two types of petitions.  Depending on your request, you may need one or both.

 I.  Academic Petitions
II. Tuition Refund Petitions

I. Academic petitions

Use the Academic petition form to seek approval for an exception or other accommodation to college or University academic policies. Contact your Collegiate Advising and Academic Services Office to determine:

  • The appropriate petition form
  • Whether additional documentation may be necessary
  • Whether your request is due by a specific date
  • Where to submit your complete request

If you encounter an unexpected and serious circumstance, you may request review by the UMD Petition Committee.  Your petition should explain, in detail, the circumstances, how the circumstances caused the need for this request, and what actions you have taken to resolve or prevent such an event from occurring in subsequent terms. In addition, provide any relevant third-party documentation to validate your situation.

Petitions are considered only in the case of extraordinary, non-academic circumstances.  Members of the UMD Petition Committee will consider your petition based on 5 major criteria:

  • The seriousness and duration of your situation
  • Whether it was beyond your ability to control
  • Whether you were able to take action by the standard deadlines
  • If the petition was filed in a timely manner
  • Other circumstances unique to your case

All petitions are decided on a case by case basis, dependant on the facts applicable to each situation.

Commonly Requested Registration Changes

Please refer to the Cancel/add and refund deadlines appropriate for your petition term.

RequestTypical Decision
Late change (swap)Approved if received by One Stop Student Services 14 business days before the last day of the class.
Grade basisWill be denied if requested after the deadline.
Variable creditsWill be denied if requested after the deadline.
Late class addApproved if received by One Stop Student Services 14 business days before the last day of the class.
Late class cancel (withdraw)Will result in a W notation. The W notation will remain as a record of your enrollment in a class. A W notation does not have a punitive effect on your GPA.
Removal of grades or notationsThe University of Minnesota will not completely remove grades or notations, except in an instance of University error.

II. Tuition Refund Petitions

If you received financial aid during the term for which you are petitioning, it is important that you speak with an advisor in One Stop Student Services to determine what impact or repayment obligations you may have and what effect your withdrawal will have on future financial aid. If you are a financial aid recipient and your tuition appeal is approved, credit balances may be refunded to the appropriate financial aid program. The return of aid funds may result in a balance due on your account.

A tuition refund petition must be received no later than August 31 of the academic year for which the tuition refund is requested.

FAQ

How do I petition?

  • Contact your Collegiate Advising and Academic Services Office.
  • Complete the necessary petition form(s) for your request.
  • Submit your documentation to One Stop Student Services.
  • Make copies of your documents.  Documentation will not be returned to you.

Documentation required depending upon situation:

  • Personal statements for class withdrawals after the academic deadline.
  • Medical Condition Verification form or letter from a medical provider. Please use your best discretion in supplying personal information.
  • Military activation orders.
  • Obituary, copy of death certificate, or police report.

When will I be notified of my petition decision?

  • As each petition is different, we cannot guarantee a specific decision timeline.
  • At the beginning and the end of the term (peak student request periods), it may take longer for your situation to be considered.

How will I learn the outcome of my petition?

  • The decision will be officially communicated via UM/UMD email or US mail as deemed appropriate.

How to appeal a petition decision?  

  • Appeals can be submitted only once.
  • Include an updated Academic Petition/Tuition Refund Petition and any additional/new documentation that would support the appeal request.
  • Submit all documentation to the UMD Office of the Registrar umdreg@d.umn.edu or mail to One Stop Student Services per the address on the form.
  • Make copies of your documents.  Documentation will not be returned to you.

Who reviews petition appeals?

  • The UMD Academic & Tuition Refund Petition Appeals Committee reviews decisions previously made by the UMD Petition Committee per student request.
  • Members of this committee are different than the members of the UMD Petition Committee.
  • This committee is comprised of a variety of University stakeholders.

What are my options if my petition appeal is denied by both committees?

  • Contact the Associate Vice Chancellor or Dean of your program in writing.
  • Contact information for your program is below.

Undergraduate: Contact the Associate Vice Chancellor for Undergraduate Education.
Written communication is required.
UMD Exec Vice Chan Acad Affairs
Darland Administration Building
1049 University Drive 
Duluth, MN 55812
Email: vcaa@d.umn.edu

Graduate: Contact the Associate Vice Chancellor and Graduate Director.
Written communication is required.
UMD Exec Vice Chan Acad Affairs
Darland Administration Building
1049 University Drive 
Duluth, MN 55812
Email: umdgrad@d.umn.edu

Medicine: Contact the Associate Dean for Student Affairs.
Written communication is required.
UMD Associate Dean for Student Affairs
DMED Student Affairs
177 SMed
1035 University Drive
Duluth, MN 55812
Email: rmichael@d.umn.edu

Pharmacy: Contact the Senior Associate Dean at the College of Pharmacy.
Written communication is required.
UMD Senior Associate Dean at the College of Pharmacy
College of Pharmacy, Duluth
Department of Pharmacy Practice and Pharmaceutical Sciences
1110 Kirby Drive
Duluth, MN 55812
Email: mswanosk@d.umn.edu