Academic petition

At some point in your undergraduate academic career, you may have a reason to request that an exception to a standard policy be made for you. Your academic advisor will help you determine whether or not to submit a Petition for academic policy or tuition refund for UMD students form. If you are an inactive student and have difficulty logging into this form, please contact your college for further help or instructions.

Contact your Collegiate Advising and Academic Services Office to determine:

  • Whether additional documentation may be necessary.
  • Whether your request is due by a specific date.
  • Where to submit your complete request.

All petitions require the following

  • Personal Statement: Why are you asking for an exception to a policy? Please explain your circumstances:
    • University policies are set to ensure fairness and equity for all students. Your explanation must be compelling.
    • How did the timeline of your circumstances cause you to miss a deadline or make decisions that contributed to the need for this exception?
    • Have your circumstances changed? If prior events got in the way of your academic success, you may want to show how they have improved.

Most petitions require supporting documentation

  • Documents: Evidence to support the reasons you are requesting an exception.
    • If your circumstances were medical, please provide the Medical Condition Verification form.
    • If there are other supporting documents (e.g., support letter or email correspondence, a letter from an access consultant from the Disability Resource Center, deployment orders, coursework from another institution, police reports, obituaries), please consider providing them.

To have your Academic Petition considered, you will need to provide a completed form and the appropriate documents.

Commonly Requested Registration Changes

Please refer to the Cancel/add and refund deadlines appropriate for your petition term.

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Add a class or swap after the deadline

Personal Statement: 

  • Explain why you missed the deadline.
  • Include a timeline of events.

Documents:

  • Evidence of non-academic extenuating circumstances.

Note: students are expected to discuss their intent to petition for an exception with their instructor before submitting. This petition will be routed to the instructor for the course/section you are requesting to add before going to the UMD Petition Committee.

Change grade basis

Personal Statement: 

  • Explain why you missed the deadline.
  • Include a timeline of events.

Documents:

  • Evidence of non-academic extenuating circumstances

Variable credit change

Personal Statement: 

  • Explain why you are requesting this change.

Documents:

  • Evidence of non-academic extenuating circumstances.

Note: If the request is made late in the term, the form will be routed to the instructor for approval before being sent to the UMD Petition Committee; students should discuss this with their instructor before submitting this petition.

Add a class or swap a section after the deadline

Personal Statement: 

  • Explain why you missed the deadline.
  • Include a timeline of events.

Documents:

  • Evidence of non-academic extenuating circumstances.

Note: students are expected to discuss their intent to petition for an exception with their instructor before submitting. This petition will be routed to the instructor for the course/section you are requesting to add before going to the UMD Petition Committee.

Cancel a class after the deadline

Personal Statement: 

  • Explain why you missed the deadline.
  • Include a timeline of events.

Documents:

  • Evidence of non-academic extenuating circumstances.

Steps in the petition process

  1. Fill out the Petition for academic policy or tuition refund for UMD students form, provide all necessary documentation, and submit. Make copies of your documents. Documentation will not be returned to you.
  2. The petition will be reviewed by the UMD Petition Committee.
  3. The UMD Petition Committee will notify you of their decision via your UM/UMD email account.
  4. Petitions will be be processed by the Office of the Registrar.

If you have questions about the petition process or your individual circumstances, you are encouraged to talk to your advisor or college office.

Appealing a petition decision

  • Appeals can be submitted only once.
  • Include an updated Academic Petition and any additional/new documentation that would support the appeal request.
  • Submit all documentation to the UMD Office of the Registrar at [email protected].
  • Make copies of your documents.  Documentation will not be returned to you.
  • Members of this committee are different than the members of the UMD Petition Committee.

Options if your petition appeal is denied by both committees

  • Contact the Associate Vice Chancellor or Dean of your program in writing.
  • Contact information for your program is below.

Undergraduate: Contact the Associate Vice Chancellor for Undergraduate Education.
Written communication is required.
UMD Exec Vice Chan Acad Affairs
Darland Administration Building
1049 University Drive
Duluth, MN 55812
Email: [email protected]

Graduate: Contact the Associate Vice Chancellor and Graduate Director.
Written communication is required.
UMD Exec Vice Chan Acad Affairs
Darland Administration Building
1049 University Drive
Duluth, MN 55812
Email: [email protected]

Medicine: Contact the Associate Dean for Student Affairs.
Written communication is required.
UMD Associate Dean for Student Affairs
DMED Student Affairs
177 SMed
1035 University Drive
Duluth, MN 55812
Email: [email protected]

Pharmacy: Contact the Senior Associate Dean at the College of Pharmacy.
Written communication is required.
UMD Senior Associate Dean at the College of Pharmacy
College of Pharmacy, Duluth
Department of Pharmacy Practice and Pharmaceutical Sciences
1110 Kirby Drive
Duluth, MN 55812
Email: [email protected]