You may find it necessary to withdraw from all classes during a semester. If you withdraw from the University, you may be eligible to receive a refund of tuition and course fees depending upon when you withdraw.
If you receive financial aid, you, as well as the Financial Aid Office, may be required to return all or a portion of the aid disbursed to you and/or to your student account to the government and/or University programs. This situation could result in you owing the aid funds to the University, the government, or both.
If your circumstances require you to withdraw from all classes, you are encouraged to contact your academic advisor and One Stop Student Services so your decision will be based on a clear understanding of the consequences of withdrawing from all classes.
Return of Financial Aid
The federal formula requires a return of Title IV aid if you received federal assistance in the form of a Pell Grant, Supplemental Educational Opportunity Grant (SEOG), Federal Perkins Loan, Federal Direct Subsidized/Unsubsidized Loan or Federal Direct PLUS Loan and withdrew on or before completing 60 percent of the semester.
The federal government mandates that if you withdraw from all classes, you may only keep the financial aid you have "earned" up to the time of withdrawal. The Title IV funds that were disbursed in excess of the earned amount must be returned to the federal government by the University and/or you. If you received a credit balance refund check for financial aid that was credited earlier in the semester (which was to be used for personal expenses or non-University housing expenses), you may be required to return a portion of those funds to the University. This portion represents funds that were intended to pay your education-related expenses through the end of the semester. The amount to be returned to the University will be calculated from the date on which you officially withdrew.
Determining Aid Earned
To determine the amount of aid you earned up to the time of withdrawal, the Office of Financial Aid will divide the number of calendar days you attended classes by the total number of calendar days in the semester (less any scheduled break of 5 days or more). The resulting percentage is then multiplied by the total federal funds that were disbursed (either to your University student account or directly by check or electronic deposit) for the semester. This calculation determines the amount of aid that you are allowed to keep. The unearned amount of aid must be returned to the federal government. A notification letter will be sent to your permanent address if your financial aid is reduced and a return is required.
Returned Title IV Aid Allocation
Funds that are returned to the federal government are used to reduce the outstanding balances in individual federal programs. Financial aid returned by you and/or your parent or the University must be allocated in the following order:
- Federal Unsubsidized Direct Loan
- Federal Subsidized Direct Loan
- Federal Perkins Loan
- Federal Direct PLUS Loan
- Federal Pell Grant
- Federal Supplemental Educational Opportunity Grant (FSEOG)
- Federal TEACH Grant
- Other federal loan or grant assistance
If you cancel a portion of your enrollment or completely withdraw from classes during the semester, you may be required to return all or a portion of the state of Minnesota financial aid to the state financial aid program from which the aid was received. This may include:
- Minnesota State Grant
- Student Educational Loan Fund
- Minnesota State Child Care Grant
- Minnesota Public Service Safety Officer Program
If you withdraw from all of your courses, state funds are subject to a worksheet calculation based on the federal Return of Title IV funds formula, in addition to other contingencies. If you drop credits, but still maintain some enrollment, state financial aid funds may be reduced by the amount of any tuition and fee refund received by you. A notification letter will be sent to your permanent address if your financial aid is reduced and a return is required.
If you completely withdraw on or before completing 60 percent of the semester, you may be required to return all or a portion of your University financial aid to the financial aid program from which the aid was received. For example, this may include:
- University Partnership Grant
- University Trust Fund Loans
- Presidential Scholarship
To determine the amount of institutional aid earned up to the time of withdrawal, the number of calendar days you attended classes will be divided by the total number of calendar days in the semester (less any scheduled break of five days or more). The resulting percentage is then multiplied by the total University funds that you accepted. This calculation determines the amount of aid that you earned and are allowed to keep. The unearned amount of aid must be returned to the institutional program(s) by the University. A notification letter will be sent to your permanent address if your financial aid is reduced and a return is required.
All refunds of these fees are based on the date that the cancellation is processed and are not affected by retroactive cancellation.
If your enrollment drops below 6 credits, you must accept a refund of the University-sponsored health plan fee, though you may keep the student services fee. If you receive a refund of the student services fee, you may no longer use the services provided by the fee.
If you cancel all courses and qualify for a tuition refund, you must also accept a prorated refund of the student services fee and the University-sponsored health plan fee.
The orientation fee and late registration fee, for example, are generally not refunded. All other special fees assessed at registration are refunded at the same rate as tuition and course fees. No special fees are refunded after the refund period has ended, even if a retroactive cancellation is authorized.
Cancellations are effective the day they are processed.
Your refund amount will be based on the date you officially cancel, not on the date you stopped attending class. Cancel immediately if you stop attending class for any reason.
If your tuition and fees are not paid in full, any refund you receive will be a monetary credit applied to your unpaid balance.
The Tuition Refund Appeal form must be received no later than August 31 of the academic year for which the refund is requested. An approved tuition refund appeal will be based on the date you officially cancel, not on the date you stopped attending class. Appeals for tuition refunds based on failure to cancel or nonattendance will not be approved. If your appeal is approved, the symbol W (for withdrawal) will remain on your academic record for each course. Discuss the possibility of a tuition refund appeal with your advisor as well as One Stop Student Services before you make your request.
A retroactive cancellation may be possible in a limited number of circumstances (e.g., medical, military activation, academic advisement). Failure to cancel or nonattendance will not be approved. If a retroactive cancellation is approved, you would then submit a tuition refund appeal. If your appeal is approved, the symbol W (for withdrawal) will remain on your academic record for each course. Discuss the possibility of a retroactive cancellation with your advisor as well as One Stop Student Services before you make your request.